Agency ops friction
Trello + Harvest + spreadsheets + Slack threads = nobody knows the real status.
Unlogged hours and scope creep quietly eat the margin on every retainer.
Status decks and 'quick call?' requests burn billable hours.
Freelancers and clients need access too — and every seat costs, monthly, forever.
Try ProjectPulse yourself
A working demo of project tracking, task boards and time logging for an agency. Real screens, real flows, sample data — open it and click around.
What a bespoke agency system can include
ProjectPulse shows the pattern. Yours reflects your services, your stages and how you bill — retainer, project or hybrid.
Boards your way
Task boards that mirror your real pipeline stages — not someone else's idea of agile.
Time logging people use
One-tap timers on the task you're in. Time capture goes up, invoicing arguments go down.
Retainer burn-down
See hours against retainer per client in real time — scope creep caught in week one, not month three.
Client windows
Clients see their projects' status live — approvals, previews, timelines — without a single status deck.
Resourcing view
Who's under water, who has capacity, what's landing next week — across the whole studio.
Profitability per project
Logged time × rates vs. quoted: know which work makes money and which just makes noise.
From "this is doing my head in" to shipped — in weeks
Free tech audit
We map how you work today and pinpoint exactly what's costing you time or customers.
Fixed quote
A clear scope and a fixed price, in writing. You know the number before we start.
We build
Delivered in weekly increments you can see and steer — no black box, no drift.
Launch
Tested, your data migrated, live in weeks. We're there for the go-live, not gone.
It's yours
Full source, docs and UK hosting. Own it outright — grow it with us or anyone.
Software that fits you — not a subscription you fight
Off-the-shelf
- Monthly per-user fees that grow with your team, forever
- You bend your process to fit the software
- The features you need are locked to the "enterprise" tier
- Your data lives inside someone else's roadmap
Bespoke, built by us
- Fixed price up front — owned outright, no licences, no per-seat fees
- Shaped precisely around how your business actually works
- Only the features you need, so it stays fast and simple
- UK-hosted, GDPR-first, and it grows when you do
Questions we get asked
We're settled in Trello/Asana — why move?
Can clients and freelancers get access without extra fees?
What does an agency PM tool cost to build?
Can it invoice or feed our accounts?
Get a price in minutes
Answer a few questions about what you need and get an itemised quote you can shape yourself — delivered in weeks, owned outright by you.
Get an instant quote